Letter of Permission
Important Information: March 2020
Effective Monday, March 16th, 2020:
The safety of Ryerson community members is of utmost importance. As a result, Ryerson University has stopped processing all Letters of Permission for international institutions. This is in effect through August 2020.
Please send completed domestic Letter of Permission applications including course outlines to email@example.com without payment information. Until payment can be made at the ServiceHub at a later date, a withhold will be added to your account.
At this time, we cannot provide a hard copy of your Letter of Permission, however, an electronic copy will be available in your RAMSS account under the “View my Communications” tab.
Please be advised that longer than normal processing times may apply.
Thank you for your anticipated understanding and cooperation.
To request a letter of permission you must be:
- enrolled in a program of study at Ryerson University; and
- in good academic (clear) standing in the session prior to enrolment at the host institution
You are not eligible if you:
- are in your first term of undergraduate studies at Ryerson (because you do not have an academic standing yet)
- have a Hold on your student record with an enrolment impact preventing you from adding or dropping courses at Ryerson. Your Letter of Permission Application will not be processed if there is a Hold on your account
- are applying to take courses that are not applicable to your Ryerson program curriculum requirements
- have already been awarded transfer credit for 50% of your Ryerson program requirements e.g. Direct Entry students are generally not eligible for an LOP
- have already received credit for the course(s) or for similar courses at Ryerson (transfer credit or you passed the course at Ryerson)
- Course level status at the host institution must match the Ryerson course (degree level for degree level). Courses that are completed at a higher level status (degree) may satisfy a lower level status course (certificate) requirement.
- Courses from accredited universities will be considered for transfer credit when successfully completed with a minimum grade of 60 percent or C-.
- Courses from accredited post-secondary colleges and institutions of technology will be considered for transfer credit when successfully completed with a minimum grade of 70 percent
or B-. Some college courses will not be considered for transfer credit regardless of the grade achieved.
- Performance indicators other than alpha or percentage grades are not acceptable for Transfer Credit. i.e. PSD (passed), CRT (credit), EXP (exempt), EXM (exam), etc.
- Course(s) must be completed in the term approved on the Letter of Permission in order to receive credit at Ryerson University. LOP is invalid if courses are not completed in the approved term.
- Courses taken on a Letter of Permission will count toward cumulative course attempts.
- Courses taken on a Letter of Permission will not count in the term or the cumulative GPA (grade point average).
- Courses, or similar courses that you have already received credit for at Ryerson (transfer credit or a passed course at Ryerson) may not be taken on a Letter of Permission.
- Applications for Liberal Studies courses require approval and signatures from the Faculty of Arts department.
- Engineering students require the approval and signature of the Dean of the Faculty of Engineering and Architectural Science.
- Upon completion of the course(s) final, official transcripts must be requested from the host institution and sent to Ryerson University-Transfer Credit Unit.
- Transcripts for courses completed in a student's graduating year must be received by the final date to clear all outstanding academic graduation requirements to be eligible for graduation. More information on Significant Dates for Graduation and Convocation can be found online.
- Only upon successful completion of both the specified prerequisite course(s) and the approved LOP course from the host institution will transfer credit be posted to your Ryerson academic record.
- Confirm you are eligible.
- Obtain detailed course outlines from the institution(s) you wish to attend for the course(s) you want to take.
Download the PDF fileLetter of Permission application form.
- Obtain a detailed course outline from the host institution.
- Complete an application form for each course you wish to take and attach the course outline.
- Submit the completed LOP application form (with payment made in–person to the ServiceHub (POD 150) or, provide payment details (on form), with course outlines, to the Office of Curriculum Advising (POD 355). If required, the Curriculum Management Office – Curriculum Advising will forward the application to the Teaching Department for consideration/review.
- If approved, an official Letter of Permission will be mailed to the address on your student record or, upon request, held at the ServiceHub (POD 150) for pick-up. Retain your copy of the LOP - you may be required to submit it to the host institution when enrolling in the course.
Note: LOPs approved for York University courses will be mailed directly to York.
- If permission is denied, you will be informed by email.
Direct questions to Curriculum Advising at firstname.lastname@example.org or call 416-979-5151 for more information. Please have your student ID number ready.
- You have three months from the time of completion of the course to have the LOP credit posted to your Ryerson student record. If a transcript has not been received by the Transfer Credit Unit within three months of course completion, you will no longer be eligible to receive the credit.
- Submit your official transcript issued by the host institution to the Transfer Credit Unit. Note: official transcripts must be provided in a sealed envelope. When submitting your sealed transcript directly to Ryerson, please add the notation: LOP and your student ID number to the outside of the envelope.
- Credit for successfully completed LOP courses will be posted to your Transfer Credit Report (viewable via RAMSS) within five business days of receipt of your official transcript.
- If you have applied to graduate, you must submit your transcripts in advance of the final date to clear outstanding graduation requirements as noted in the Significant Dates section of the Undergraduate Calendar. Note: It can take several weeks from completing the course, to when the institution issues a transcript.
- Questions regarding posting of your LOP course credit can be emailed to Transfer Credits at email@example.com