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Google Hangouts Meet Guide

 

Getting Started

To access Meet through your desktop or laptop computer you will need a Chrome, external link or Firefox , external linkbrowser. The first time you start Meet on a device or browser, you will be asked to allow Meet to access your camera and microphone. For more information on computer requirements, visit the Hangouts Meet help page, external link. From your web browser or mobile app, you will be able to manage your device settings, external link within the Meet app.

You can access Meet through your Android, external link and iOS, external link devices. You can move from web and mobile access while in a meeting. You can manage your mic and video settings within the app.

 

Features

A streamlined interface has all the important features at your fingertips. The meeting details to join are on the left of the user interface and to share your screen, external link, there is a Present Screen button on the right of the user interface. In addition to the video and audio capabilities, there is a chat feature, external link. This can be used for participants that are in the meeting that do not have video or voice enabled.

Starting and joining a meeting all happens in your web browser or on your Android or Apple mobile devices., external link Meeting join instructions are sent out using email or chat outside of the Meet app. If you are on the go, you can switch between devices during the meeting. In addition, meeting details now include a dial in feature that can be utilized using a phone.

The dial in feature has a US number with a PIN for meeting participants. Dial out features are available only to Canadian and US numbers. The phone number used is based the creator’s country settings location in their account.

Dial in guests have a 3 hour limit, they will be dropped from the video conference but can still re-enter the video conference after being dropped.

 

Meetings in Meet can accommodate 50 participants (dial in and out participants are counted towards this limit). Participants can be internal or external to Ryerson. External participants need to be approved before entering a meeting. Anyone in the meeting can approve an external participant.

Both video and audio streams are encrypted, to learn more about how Meet encrypts your information, please visit the Hangouts Meet help page, external link.

How to Use 

You can join a video conference on Meet by using the meeting code from a calendar event, a scheduled meeting, the URL, by entering the meeting code into the Meet app and by dialing in. For instructions on how to join a video conference on Meet, please see the Hangouts Meet help page., external link

 Dial in an out numbers in Google Hangouts Meet are US numbers, long distances charges will apply.

Creating a video conference in Meet can be done on different devices and applications. You can schedule a video conference in Calendar or Hangouts chat client. You can also start a video conference from a web browser or from your mobile devices. For instructions on how to create a video meeting, please see the Hangouts Meet help page., external link

Meeting codes from Meet can be shared by email, chat or Calendar event. External users can use the meeting codes to to join a video conference without signing into a Ryerson Google account. External guests must be given access a user inside the video conference that is logged into their Ryerson Google account. Dial-in guests, external link will have a PIN that they must enter before entering the video conference. For instructions on inviting people to a video meeting, please see the Hangouts Meet help page., external link

The meeting code can also be used for multiple events. To schedule Calendar events with the same meeting code, you can create the Calendar event and edit the invite and paste in the meeting code you will be using. Please see instructions below:

  1. In Google Calendar, open an event that has a conference call in the edit mode.
  2. Click View Details.
  3. Click Edit Edit.
  4. Paste or type an existing Hangouts Meet URL and click Done.
  5. Click Save.

Note: You can only paste a Meet link (not a classic Hangouts link) from another calendar event.