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Forms & Resources

For a full list of general undergraduate student forms, visit the Office of the Registrar's website. All other forms and resources specific to the architectural science undergraduate program are listed below.

For a full list of general graduate student forms, visit the YSGS forms page. For all other forms specific to the architecture and building science graduate programs please contact the graduate program administrator.

Self-Help Centre

If you have an urgent IT support request, feel free to visit the IT office (ARC-305). You can also reach the department IT specialist Leo Roytman by phone at 416-979-5000 ext. 6485.

If your request is not urgent, browse the topics below for solutions to the most commonly requested information. If you can't find a solution here, email your request to

Installations, Setups, Tutorials & Tech Support


This guide will help you quickly convert ArcGIS/ArcMap files (shape/.shp files) with 3D geospatial contour data to the standard DWG format for future use in BIM/CAD and 3D modelling software. Toronto contour data maps can be found through Ryerson’s Geospatial Map and Data Center (GMDC) website.

You'll need access to ArcGIS/ArcMap software to complete this procedure. This guide will help you access that mapping program through Ryerson Virtual Applications (VApps); however, the method of accessing the software isn't important so long as it's fully functional.

Ryerson VApps provides access to some software products installed on Ryerson servers, and gives you almost the same user experience as if these products were installed on your computer. You can access Ryerson VApps from any internet-connected computer, even if it's not powerful enough to run the software by itself; the software will actually run on a server computer in the cloud.

VApps ArcMap software is accessible only for DAS students and faculty. The provided configuration is purposed for file conversion only. It's not intended to be used as a fully-functional ArcMap software. Only one user may connect to ArcMap on VApps at a time, for a maximum of 40 minutes.

If you need full ArcMap functionality, visit the Geospatial Map & Data Centre (GMDC) in the Ryerson Library, which has computers with ArcGIS/ArcMap. You may also request an ArcMap student license (valid for 365 days) on Ryerson's Library website. If you're not accessing ArcMap using VApps, you can skip to the “Converting Shape (.shp) file to 3D AutoCAD (.dwg) format in ArcMap” section below.

Accessing ArcMap Using VApps

Follow the steps below to install Citrix Receiver on your computer so you can connect to Ryerson VApps. If you've already installed Citrix Receiver on your computer or you are using a CAD Lab computer, you can skip to step 4.

  1. Visit and log in with your MyRyerson username and password.
  2. After you log in, you'll be prompted to either install Citrix Receiver or use the “light version” from your browser. It's not recommended to use the “light version” unless absolutely necessary, since it won't be able to easily locate local files on your computer. Instead, click on “Detect Receiver”, which will take you to a download page. Click on the “Download” button after agreeing to the Citrix License Agreement.
  3. After downloading the Citrix Receiver installer, open the file to install it on your computer. Follow the steps outlined in the installer to proceed.
  4. Once installed, open Citrix Receiver on your computer. You should see a login window if opening the application for the first time. Use your MyRyerson username and password to log in.
  5. In the application, go to the “Apps” tab to find a list of virtual applications. You should see ArcMap listed as one of the first options. If you don't see ArcMap, try refreshing your apps by clicking on your username in the top-right corner of the window, then “Refresh Apps”. Click on the icon to open the application.

Note: If you receive an error message stating that more users are attempting to use the application than allowed, it means another user is currently connected to ArcMap on VApps. You can either wait 15-20 minutes (or more) until the other user has finished, or try to access the software from a computer at the GMDC in the Ryerson Library.

Converting Shape (.shp) Files to a 3D AutoCAD (.dwg) Format in ArcMap

  1. After opening ArcMap, click on the “Add Data” icon in the upper toolbar, or navigate to File > Add Data > Add Data. This will open a window with a file browser. To locate a folder on your computer, click on the “Connect to Folder” icon (highlighted in the picture) and proceed to the next step.
  2. Select the drive or folder on your computer containing the 3D contour data, which is usually a shape (.shp) file. If using VApps, it's important to select a drive on your computer and not the drives associated with your VApps cloud storage (unless you previously uploaded your file there). Your local computer drives will be labelled with your computer name beside the drive letter. Click the “Add” button after finding and selecting your shape file.
  3. Once the shape file is opened in ArcMap, it will be placed in a new layer. In the layers tab, right-click on that layer to open a menu, then navigate to Data > Export to CAD.
  4. In the “Export to CAD” window, select the folder where you want to save the AutoCAD (.dwg) file by clicking on the icon next to the folder path. Once the folder is selected, click on the “Save” button. It isn't necessary to change any other settings, unless you wish to save the file for an older version of AutoCAD. 
  5. Finally, click “OK” to export. If using VApps, it's important to select a local drive on your computer when saving the file. In the drop-down menu in the “Output File” window, a local drive will have a “$” next to its letter (such as “C$\Users\etc.”). You can also add a new folder path the same way as in step 2.

Creating a Rhino Topography Surface from a 3D AutoCAD (.dwg) Contour File.

Note: Basic knowledge of Rhino is necessary to complete these steps.

  1. To begin, open the Rhino application and navigate to File > Open, or press Control + O to open a new file. Navigate to the folder with a saved AutoCAD (.dwg) file containing the 3D contour lines and open it. A dialogue will appear with options to import the file into Rhino. For best results, use the same parameters as shown in the image above, then press “OK” to finish importing.
  2. The imported file usually covers a very large surface of land (about 5 x 5 km), so cutting down the surface may be necessary. This can be done by drawing a box around your site and using tools such as trim or split from a top viewport to remove excess topography lines.
  3. Select all remaining curves which appear in the viewport, navigate to Curve > Point Object > Divide Curve by > Length of Segments. This command will create a cloud of points from the selected curves. You'll be asked to determine at which intervals of length (m, mm, etc.) to position the points along each curve. This number will depend on the scale of your site. Generally smaller intervals will be more precise, but will be slower to process. Before inputting the value, make sure the command settings are set to what is shown in the image below (Split=No, MarkEnds=Yes, GroupOutput=No)
  4. After the points are created, select all the remaining curves by navigating to Edit > Select Objects > Curves. You can either delete the curves or hide them in a separate layer, since they are no longer needed.
  5. Select all the points, then run the “Patch” command to create a surface from those points. A “Patch Surface Options” window will appear with options to determine how precisely the surface will be shaped from the cloud of points. Generally, higher “Surface U/V spans” values will be more precise, but will be much slower to process. Try adjusting other values in a trial and error process until you get a desirable result. Note: You can find more information on the “Patch” command options on the McNeel website, external link, opens in new window.

VRay allows you to save your preferred render settings to make the rendering process more convenient across multiple devices. This can be accomplished by either customizing your own VRay settings or using those found online.

Creating a library for renders may be valuable as it allows you to have a variety of render templates for different iterations of your renders.

You can create these specific files by using the VRay option editor to customize the settings as needed and then save the properties, or you could download files online and apply them.

In order to save your desired settings, follow these steps:

  1. In Rhino, click V-Ray tab > Options. The V-Ray Options Editor window will appear.
  2. Here you can set the desired settings that you prefer to use for your renders. After you have the required settings you can save the file to a removable drive, which can then be used to transfer the parameters to other computers.
  3. In order to use the desired settings on another device, go back to the VRay option editor on that device and click on the load button.
  4. Next find the path to the saved or downloaded .vispot file that you require and click Open.

Now that you have loaded the desired settings, VRay will use these settings to render.

You can always revert to the default render options by clicking on the default setting button.

All Ryerson students with a Ryerson email account have full access to content, courses, and tutorials at for free. This content is very useful for learning how to use essential architectural software, which all students are expected to use in the Architectural Science program, including:

  • Revit
  • Rhinoceros
  • Grasshopper
  • Vray
  • Adobe Suite (Photoshop, Illustrator, InDesign, etc.)

Free access to is given through the Ryerson University Library and Archives (RULA).

Ryerson provides the commercial-grade antivirus software Sophos for free to all members of the Ryerson community. It's available for Windows, MAC, and Linux platforms. You can download the software for your platform on Ryerson CCS's Security Software webpage.

Remember to uninstall any other antivirus software you may have on your computer before installing Sophos. 

Follow the steps below to install any of the software Autodesk offers. For the purpose of this particular tutorial, we'll be installing Revit Autodesk. All Autodesk software can be accessed through the Autodesk website, external link, opens in new window.

If the desired software isn’t listed under featured products, click on the All Products option in the left menu, which will display all of the Autodesk software available.

  1. Sign in with your Ryerson email, or sign up if you haven’t previously made an account. It's crucial to sign up with your Ryerson email in order to receive the free student download package.
  2. Select the desired version, operating system, and language.
  3. The default download option is Install Now. That is not recommended if you keep running into problems, or if your internet connection is not reliable. Click the arrow button, and select the Browser download option from the menu in order to be able to smoothly install the software, even without internet access.
  4. Depending on the Autodesk software being installed, one or more files will be downloaded. In order to successfully download all of the files, ensure the "block pop-up windows" option is disabled. If your pop-up blocker is already enabled, only one file will be downloaded.
  5. Because you're using the Browser download option, you can install the software on your computer right away, or you can copy the downloaded files and use them to install the software on another laptop or computer.

Note: If you get an error message that indicates at least one file is missing or has not been downloaded yet, it's likely you have a pop-up blocker enabled, which didn’t allow for all the necessary files for this installation to be downloaded. You can google how to disable a pop-up blocker for the browser you use, if not listed below.

For Chrome

  1. Click on the top right corner of the browser window, and select the Settings option.
  2. Select Show Advanced Settings located at the bottom of the screen.
  3. Select Content Settings, where another menu will appear.
  4. Scroll down until the Pop-Ups option is displayed, and check Allow all sites to show pop-ups.

For Mozilla Firefox

  1. Click on the top right corner of the browser window, and select the Options button.
  2. Select the Content option.
  3. Uncheck the Block pop-up windows option.

You can find many Dynamo packages on the Dynamo Packages website, external link, opens in new window.

Typically, packages come in compressed zip files. Extract the files to a dedicated folder before following the next steps.

  1. Open Revit, then launch Dynamo. Navigate to Settings > Manage Nodes and Package Paths. You should find two folder paths, one of which has your user name in it. It should look similar to this: C:\Users\***your_user_name***\AppData\Roaming\Dynamo\Dynamo Revit\***version_#***\
  2. Navigate to the folder path found in the last step. You may need to enable hidden items to see some of the folders. The setting can be enabled under View > Show/Hide > Hidden Items in the Windows file explorer.
  3. At the end of the path you'll find a “packages” folder. Copy the Revit Package folder you extracted in the “packages” folder (do not copy the .zip file).
  4. The plugin should be installed and ready to use the next time you launch Revit and Dynamo.

Note: User-installed Dynamo packages for Revit will be removed 3 days (72 hours) after signing out of a computer; however, if the same user signs in to the same computer again before the end of the 3 day period, the package will remain installed. User-installed packages do not sync across different CAD Lab computers.

InDesign supports most font file formats recognized by Microsoft Windows. This includes TrueType, OpenType, PostScript, and more.

To load a new font in InDesign, copy a font file of your choice directly to C:\Program Files\Adobe\Adobe InDesign CC 2018\Fonts in a file explorer window. The changes will take effect next time you launch the InDesign app.

Note: User-installed fonts for InDesign on CAD Lab computers will be removed every time a computer is rebooted (usually every 3 days, unless a user is logged in. In that case, it will reboot after a logout). Fonts must then be installed again after a reboot using the method described above.

You can find many Grasshopper add-ons on the Food4Rhino website, external link, opens in new window.

  1. Open the Rhino application and type “grasshopper” in the command line to launch Grasshopper.
  2. After downloading a Grasshopper add-on, navigate to the file’s location in the Windows file browser, then drag-and-drop the file into the Grasshopper application window. The add-on should appear in the toolbar automatically, and be fully functioning. Note: This will remove the add-on file from the location it was stored on the computer. It's possible to restore the file by pressing “ctrl+z” (undo) in the file explorer window.

Note: These instructions demonstrate how to install Grasshopper “.ghe”, “.gha,” or similar add-ons on CAD Lab computers. User-installed add-ons will be removed 3 days (72 hours) after signing out of a computer; however, if the same user signs in to the same computer again before the end of the 3 day period, the add=on will remain installed. User-installed add-ons do not sync across different CAD Lab computers.

You can find many Rhino (and Grasshopper) plugins on the Food4Rhino website, external link, opens in new window.

  1. After downloading an “.rhi” file, open it as you would normally open any other type of file.
  2. A window will open with two installation options. Select the “Just Me” option and click the “Next” button.
  3. The plugin will be available to use the next time you launch Rhino. If your plugin doesn't load properly, it's possible that it's not compatible with the version of Rhino installed on the CAD Lab computer. You can check the installed Rhino version under Help > About Rhinoceros… in the navigation bar.

Note: This article only demonstrates how to install Rhino “.rhi” plugins on CAD Lab computers. Due to security restrictions on student accounts, it isn't currently possible to install “.rhp” or “.exe” plugins, because they require administrative access to be installed. If there is a high demand for one of these plugins, you can request your professor ask the IT Department to permanently install that plugin for all users in the CAD Lab.

User-installed plugins will be removed 3 days (72 hours) after signing out of a computer; however, if the same user signs in to the same computer again before the end of the 3 day period, the plugin will remain installed. User-installed plugins do not sync across different CAD Lab computers.

These instructions are aimed at new incoming students preparing for their first year in Ryerson’s Architectural Science program. They will answer many of the questions you may have about purchasing a good computer for your studies. This is important because the program requires you to use certain heavy 3D rendering and design applications which will need computers powerful enough to run them.

Laptop or Desktop?

Ideally, it's better to purchase a laptop. Though desktop computers are more useful than laptops in some cases (and at times, less expensive and more upgradable), they're not as portable. This is important because you will need to carry your computer between home, classes and studio, so a desktop is not ideal in this case.

You're welcome to use the CAD Lab computers offered in the Architecture building, but this isn't a reliable solution because it can be difficult to find a spot during deadlines. You're also not able to work in studio, so it's only recommended for short-term use.

In short, we recommend buying a laptop over a desktop.

Mac or PC?

Though Apple MacBooks have a nice design and build quality, we recommend a PC for many reasons. Many applications you'll need to use in the Architectural Science program will only run on Windows. It's possible to Bootcamp a MacBook to run Windows, but Macs are generally much more expensive than PCs and even the most expensive MacBooks cannot match the performance of a PC at half the cost. Also, you can't use Mac OS and Windows at the same time, meaning you have to virtually separate your hard drive in two parts for each one. This can get confusing if you prefer to use Mac OS for some applications and Windows for others, and you have to reboot your computer every time you want to switch.

What Size?

A 15” or larger laptop is recommended for design use. You want to look at your beautiful 3D models in detail, so a 13″ screen isn't ideal for design work.

More tips on purchasing new computers and software:

Our computer systems are configured to backup the contents of personal network folders (H: drive). Backups are performed in 2-hour increments starting at 1:00 AM each day. Our current storage capacity allows for the recovery of files or folders that were deleted or overwritten/changed within the last 5 days. Thus, you can only recover files or folders that have been deleted or overwritten/changed during the last 5 days.

To recover a file that was overwritten/changed

  1. Navigate to the folder containing the file that you want to recover.
  2. Right-click on the file, and choose Properties.
  3. In the Properties window, choose the Previous Version tab.
  4. Select the version you want and click Copy.
  5. Navigate to the folder you would like to place the file and click Copy. The selected file version will be copied to the selected folder.

Note: The Restore option can also be used; however, it's important to note that Restore will replace the current version of the file that you're working with. The Copy option, on the other hand, allows for file recovery without overwriting the current version of the file. Use the Restore option only if you are absolutely sure that the current file version can be discarded.

To recover a file (or all files in a given folder) that was deleted

Note: Using the ‘Restore’ option in this process will copy or overwrite all the files in a given folder. If you're only trying to recover certain files in the folder, use the Copy function to copy the folder to a different location.

  1. Navigate to the parent folder containing the file(s) or folder(s) that you want to recover.
  2. Right-click on the folder, and choose Properties.
  3. In the Properties window, choose the Previous Version tab.
  4. Select the version you want.
  5. Choose one of the following, depending on how you would like to recover your file(s)/folder(s):
    1. To preview the contents of the folder, click Open.
    2. To copy the older version of the folder to another location, click Copy and select a folder to copy to. The folder being recovered will be copied as a subfolder of the target folder that you select.
    3. To restore to the older version, click Restore. Click Yes to accept the restoration and OK on the pop-up window once the restoration is completed. Note: Restoring files or folders in place removes the “Shadow Copy” backup. You won't be able to revert to the version that was current before the restore.

You may have encountered an "AutoCAD Error Aborting" message during the startup procedure of AutoCAD.

Follow these step to resolve this issue:

  1. Login to a CAD lab or in-studio workstation.
  2. Right-click the Windows flag in the left bottom corner.
  3. Choose “Run”. A window will pop open on the bottom left of the screen.
  4. Type “regedt32” and press Enter or OK. An application called “Registry Editor” will be started.
  5. In Registry Editor open HKEY_CURRENT_USER\Software\Autodesk.
  6. Select AutoCAD, right-click and choose Rename. Then add an underscore after AutoCAD (it should be AutoCAD_ after this correction).
  7. Close Registry Editor and start AutoCAD again.

First, you must identify which Rhino toolbars are missing. If you're missing the toolbar that's positioned vertically to the far left of the screen, then you're missing the Default Toolbar. If you're missing the horizontal toolbar over and below the work area, then you may be missing the VRay Toolbar and VRay Express Toolbar.

To restore a toolbar in Rhino, you need to load a toolbar definition file. The Rhino toolbar definition files have .rui or .tb extensions.

To restore the missing toolbars:

  1. Open Rhino.
  2. Click on the Tools dropdown menu at the top of the screen and then navigate to Toolbar Layout… and click on it. A window will open, titled Rhino Options.
  3. To add a toolbar click on File then select Open. On the DAS workstations you will find all toolbar definition files under C:\Program Files\Rhinoceros 5\ Plug-ins. In this folder you will find two sub-folders labeled Toolbars and VRayForRhino. The Toolbars subfolder contains the default toolbars for Rhino, while the VRayForRhino subfolder contains the VRay default toolbar, as well as the VRay Express toolbar.

Default Toolbars

  1. Click on Toolbars > default and then click Open. Your Default Toolbars should now be restored.


  1. Open VRayForRhino folder, select Misc, then VRayForRhinoV4_tb (Default VRay Toolbar) and click Open. Repeat for the V-Ray_Express (VRay Express Toolbar). Your VRay Toolbar and Express Toolbar should now be restored.

The VRay Express Toolbar is very handy for quick material applications, render quality, and scene scale setting.

Once all the respective files are open, the Rhino Toolbars will be restored, with the addition of the VRay Express toolbar as mentioned above. These toolbar layouts can be shifted around as needed.

What Are Ryerson VApps?

Ryerson Virtual Applications are programs that run on the cloud. They can be accessed from anywhere with an internet connection and on nearly any computer (even if it's not a powerful one). These programs look and feel as if they were installed on your computer. Here is a list of some available applications useful for Architectural Science students:

  • ArcMap 1051 (can only be accessed by one user at a time for 40 minutes)
  • Autodesk AutoCAD 2018
  • Autodesk Revit 2018
  • MATLAB R2017a

All VApps are free to use for anyone with a my.ryerson account.

Why Use VApps?

VApps is great because you get to use potentially expensive software you can't access from your computer. They're also useful if a program is not offered to students through the university or the software company. Another good reason you might want to use VApps is if you're having issues with an application on your computer, or if your computer isn't powerful enough to run the application.

General Tips

  • Only open files from within the virtual application (usually under File > Open). If you try to open a file directly from your computer’s folder (by double-clicking on a file), it will not open in the VApp. It will instead try to open a program stored on your computer.
  • If you're using VApps from a web browser (such as Chrome), you may need to upload your file to VApps Cloud Storage to open it in an application.
  • You may access a personal VApps cloud storage drive through applications. The ‘Virtual Apps Documents’ folder will appear within the application when you try to open or save a file. Note that you only have 500mb of disk space on the cloud drive.
  • It's better to use VApps as a “last resort” solution. Virtual programs will usually run slower compared to ones installed on a computer, especially if many Ryerson students and faculty are trying to access VApps at the same time.
  • It's recommended to have a strong and stable internet connection to ensure the best performance for applications.


Visit the VApps web interface website.

For more information on how to access and use Ryerson VApps please visit the virtual applications page.

Before You Start

Ensure that you have access to both Collaboration for Revit (C4R) and BIM 360 Team. To do this, check the list of Autodesk services you're currently subscribed to by logging in to, external link, opens in new window with your Ryerson email account. You may have to set up a new Autodesk account with your Ryerson email address if you haven't already done so. If you don't see both services on the website list, please contact the DAS IT Department for assistance.

Every team member must use the same full version of Revit (2018, 2017, etc.) installed on their computer for Collaboration to work. Revit 2018 (and later) comes with Collaboration installed by default, however earlier versions must have it installed separately. You download it for free on Autodesk’s website (simply web search “Collaboration for Revit” with the year of your version in the name).

Since Autodesk “cloud” services are not controlled by Ryerson, it might be beneficial to check if the services are running properly if you have any issues accessing C4R or BIM360 Team. You can check the status at, external link.

Step 1: Creating a New Revit Workshare Project

  1. Open and sign into BIM360 on a web browser with your Ryerson email address. Note: Make sure you're using the “Team DAS_Ryerson” sub-account, since you may have opened other personal sub-accounts in the past. If you can't access BIM360 because your default account’s trial has ended, you can access “Team DAS_Ryerson” by following this link (bookmark for future reference):, external link. You can change your default account in the BIM360 settings.
  2. Create a new project by clicking the “Create Project” button. A window will pop up so you can give the project a name and picture. Note: You may see other projects you don't own in the project list in BIM360. There is no need to worry about any user accessing your project this way, since only invited members can view the contents of these projects by default. You can filter the projects to only show yours by clicking the “Owned by Me” tab.
  3. Invite other team members to the new project by clicking the “invite” button on the right of the screen. Make sure to only use Ryerson email accounts to ensure everybody has proper access to BIM360 and C4R.
  4. Open or create a local Revit file you wish to share with your teammates, then in the Collaboration tab, click the “Collaborate” button, and select to upload using the cloud (do not choose the local network option). A window may prompt you to sign in and/or save the file. Be sure to sign in with your Ryerson Autodesk Account. You'll be able to name the central file and choose which BIM360 project will hold the central file. The new project created previously in Step 2 should appear in the drop-down menu.
  5. After the uploading process finishes, you may continue to work on the file and other users will be able to access it as well. To learn how to access and use a shared Revit file, continue reading.

Step 2: Accessing the Central Model

  1. Open Revit and sign in to your Autodesk education account using your Ryerson email address (in the top-right of the window). If you don't have an education account or have an account under another email address, visit the Autodesk webpage, external link, opens in new window to create a new one using your Ryerson email.
  2. Once signed in, open a new project by clicking on the “Open…” icon on the start screen, or by going to File (or Revit Button) > Open. If Collaboration for Revit is installed properly, you will see a “BIM 360 Team” tab at the top of the left-hand list. From here, you can browse and open projects shared with you. Note: If you don't see any projects, check the “Before You Start” section of this article.
  3. Once your cloud project file is open, you may interact with it as you normally would. The only difference is visible under the Collaborate tab. From there, you can find the tools necessary to work on your shared model with your other teammates. Here are descriptions for a few of the most essential tools used while collaborating.
  • Synchronize with Central: When you're working on a shared project on your computer, your teammates won't see your changes until you use this command. Essentially, it will sync all changes you made to your local model with the central cloud model. Also, it will download all other changes made by other team members to your local model.
  • Reload Latest: When you're working on a shared model, you won't automatically see the changes made by your teammates. This command will download all changes made by other team members to your screen, without actually syncing your changes to the central model.
  • Relinquish All Mine: When editing an element or workset in a shared Revit project, you take ownership of that element so that other users are not able to override your changes. If you no longer need to own an element or workset, or if you wish to grant an element you have edited to another user, this button will take away your ownership of any element or workset in a project. This button will only work if you've already synced your changes with the central file.
  • Manage Cloud Models: A quick way to manage your shared projects, using basic tools (rather than going to A360 or BIM360 on a web browser).

The CAD Lab features an overhead mounted projector that all students and faculty are welcome to use. In order to do so, please follow the setup procedure as stated below.

  1. Located in the middle of the CAD Lab is the switch for the projector screen.
  2. Toggle it to the DOWN position to lower the screen.
  3. Log on to any CAD lab computer or use a laptop connection. (Individual instructions below.)

CAD Lab Computer

  1. Log-in to an account.
  2. In the search box, search for NEC Projector Image Express Utility.
  3. In that window check off the box, for the NEC Projector (NP3150 Series) and click Connect.
  4. Go over to Display Settings > Advanced Settings and set the resolution to 1024×768 and Apply. The resolution is set at 1024×768 to optimize the display quality of the projection.

The projector is now configured and ready for use. A toolbar will pop up at the bottom of the screen. This button enables you to blank out the screen, freeze the screen, and resume projecting.

  • Blank: Stops displaying an image temporally.
  • Freeze: Pauses the image on the projector.
  • Resume: Restores the projector to its normal function.

After using the projector, please be sure to power it off, restore your screen resolution and retract the screen UP.

Laptop Connection

To connect a laptop you may use a VGA, Composite or DVI cable to connect it.

  1. Use the projector remote to POWER ON the projector.
  2. On the remote, select your source from Computer 1 (VGA), Computer2 (Composite), or Computer 3 (DVI).
  3. When connected to a port the projector will power up automatically.

Please retract the screen after use by flipping the switch to UP and power off the projector via remote.

Printing, Copying & Scanning

The workstations in the CAD Lab might be missing connections to our DAS printers.

  1. To add a printer, go to the Control Panel and click on Devices and Printers. The DAS printers that should be listed in this window are ARC 100-KYOCERA, ARC 203-KYOCERA, ARC 226-KYOCERA, ARC 303-KYOCERA and ARC300K-OCE. If some of these are missing they will need to be added.
  2. Click Add a printer. A window will open with a list of printers. The first few will be the printers for our department.
  3. Select the desired printer and click Next. A progress bar will pop up indicating that it is installing the device.

Note: If an error message appears, ignore it. The printer will still be added.

After you've successfully added the required printers, they should be listed under printers and devices.

Copying costs are the same as printing costs. Further information on printing cost per page is located in the menu item below. A Ryerson OneCard is required to login and access the device. Once you have reached a Kyocera printer, set up the device for Copying:

  1. Ensure the device is awake (the screen will show an image). If the console screen is unlit, press the I/O Power key to wake it. The machine will be ready within 30 seconds.
  2. Press Copy. The Papercut login page should appear. Login with your OneCard (swipe OneCard with the magnetic stripe facing you).
  3. Once logged in, you will have the choice between two options on screen: Device Functions and Scan. Proceed by pressing the Device Functions. You will use the Scan button for scanning to email and network folders.
  4. Press Next to proceed to the copying settings.

The Quick Setup screen will appear with basic settings for scanning and copying your document. Most settings may be kept as their defaults. However, it's important to change the color selection option from Black & White to whatever is appropriate for your document type.

If you're copying a multi-page and/or double-sided documents, you can load it in the Automatic Document Feeder (located at the top of the photocopier). If the document is double-sided, be sure to select the 2-sided >> 2-sided scanning option in the Duplex settings.

Press the Start button on the console to begin copying. Log out when you're finished scanning. You don't want somebody spending on your account without you knowing.

Other tips on copying:

  • You can preview your copy if it's on the scanning bed. Simply press Preview in the Quick Setup and the preview image will appear.
  • Copy quality options can usually be left untouched. However, if the quality of your copy needs adjustment, you may go back to change the Density setting in Quick Setup, or change the settings in the Color/Image Quality tab and try copying again.
  • If your scan is cut off or not the correct size, change the Paper Selection option from Auto to the paper size of the document you're copying. You may also change settings in the /Paper/Finishing tab.

Advanced Setup:

Kyocera’s Photocopiers treat the scanned image and the copy image as two separate instances. This allows you to edit how the scanned pages will appear on the copy pages. For example, you can turn a 1-sided document into a 2 sided one, ignore blank pages, fit multiple scans on one page, make different size pages fit to a single size, and more. These settings are mostly found under the Layout/Edit and Advanced Setup tabs.

How to Operate Copiers/Scanners

  1. If you see a dark display panel, press the Copy or Send button. Otherwise, go to step 3.
  2. If you still see a dark display panel, press the I/O Power button. Otherwise, go to step 3.
  3. Once the console display is lit, press the Copy or Send button and wait for the Papercut Login screen.
  4. Swipe your OneCard with the magnetic stripe facing you.
  5. Follow the procedures to Copy or Send, and press the Start button.
  6. Remember to press the Logout button after you are finished.


Printing Devices, Locations and Functions (All Devices Print Colour)

Device Name Function Location
ARC100-KYOCERA Copy/Print/Scan ARC-100
(1st Floor, Resource Center)
ARC226-KYOCERA Copy/Print/Scan ARC-226
(2nd Floor, North hallway of Gallery)
ARC303-KYOCERA Copy/Print/Scan ARC-303
(3rd Floor, CAD Lab)
ARC300K-OCE Plotter/Wide-Format Printer ARC-300K
(3rd Floor, North hallway of Crit Space)

Printing/Copying Costs for Photocopiers (Scanning is Free)

8.5 x 11 inches
$ 0.10 $ 0.15
8.4 x 14 inches
$ 0.13 $ 0.18
11 x 17 inches
$ 0.20 $ 0.28
  • Double-sided printing costs twice as much as single-sided printing
  • Photocopying costs the same as printing
  • There are no charges associated with scanning

Plotting/Wide Format Printing Costs

1 sq. foot of printed page size $ 0.5 $ 2.80
  • You pay for the area of the page you print, not for the whole area of paper which was cut from the roll
Arch C
18 x 24 inches
$1.50 $8.40
24 x 36 inches
$3.00 $16.80
30 x 42 inches
$4.38 $24.50

How to Top-Up Your Print/Copy Account

For printing and copying, you pay directly from your OneCard accont. You can put money on your OneCard account using a Cash machine located on the first floor of the Architectural Building.

What is Cloud Printing?

As the name suggests, Google Cloud Printing is a service which enables users to print from anywhere on the cloud from any device that is connected to the internet, including desktops, laptops, tablets and phones. It's available for anyone using Google Chrome or from other Google Apps (such as Docs, Sheets, Slides, Keep, etc.). DAS students may use Google Cloud Printing to send jobs to any of these printers:

  • ARC100-KYOCERA (Resource Center)
  • ARC226-KYOCERA (Master Studio)
  • ARC303-KYOCERA (CAD Lab)

DAS Faculty and Staff may use Google Cloud Printing only on ARC203-KYOCERA (Administrative Office).

Cloud Printing can sometimes be more practical than the Web Print service, because you don't need to manually upload a file, which is better for phone or tablet users. You can also print from anywhere, so you don't need to be in the ARC building or on Ryerson’s network, unlike Web Printing.

How to use Cloud Printing in Google Chrome

Be careful you choose the right printer when printing from home or another location. If you accidentally print on an ARC Kyocera printer, your OneCard will be charged with no refund.

Cloud Printing in Chrome is best suited for printing online web pages and documents. You can also open and print PDFs in Chrome. The following steps are for Windows users, but the process is similar across other devices like macs, phones and tablets.

  1. To open the print page, either press Ctrl + P at the same time or open the menu on the top right and click Print. Different devices, Chrome versions or Google Apps may locate the print icon somewhere else, so you will need to find it (usually in a menu).
  2. To select the printer you wish to send the job to, click the Change button in the Destination section.
  3. You will need to sign in to your Ryerson Google (email) account to view the ARC building printers. Either select your account in the “Showing destinations for” list or add it if necessary. If you have signed in, you will see the 3 printers under the Google Cloud Print tab with the “ARC” name. Click on the one you wish to use. Note: If you are signed in to multiple Google accounts in Chrome and do not see any of the ARC printers, you may need to log out from all accounts and log back in only through your Ryerson Google account.
  4. Finally, you may configure your print settings as necessary for your document. You will be charged regular printing prices through your Ryerson/OneCard account. You can find out more about print pricing on the menu itemNote: Google Cloud Print may list many paper sizes that aren't offered on Kyocera printers. You must choose the correct paper size or your document will not print (you will not be charged). The only available sizes are Letter, Legal and Ledger. This varies depending on the printer.

Scanning is free on all printers in the Architecture building. A Ryerson OneCard is required to login and access the device. After you've reached a Kyocera printer, set up the device for scanning:

  1. Ensure the device is awake (the screen will show an image). If the console screen is unlit, press the I/O Power key to wake it. The machine will be ready within 30 seconds.
  2. Press Send. The Papercut Login page should appear. Login with your OneCard (swipe OneCard with the magnetic stripe facing you).
  3. Once logged in, you will have the choice between two options on screen: Device Functions and Scan. Proceed by pressing the Scan button. You will use the Device Functions button for copying or scanning to a USB stick.

You can select to scan to any of the following destinations:

  • Scan to My Email: This will automatically send an email to your Ryerson email address with an attachment of your scan.
  • Temp\Student Scans folder: Available for students only. Recommended if you're logged into a school workstation. This will send your scan to the Temporary Shared Storage network drive (usually it is drive T:). You can also find the files by typing in the navigation bar in file explorer: \\\Temp\Student Scans
  • Temp\Faculty Scans and Temp\Office Scans are available only to staff and faculty.

Either choice will take you to the same screen. From there, press on the Settings icon to set the right parameters for your scan. Especially consider these properties:

  • Orientation: Select based on the orientation of the paper from where you're standing (in front of the screen).
  • Paper size: Ensure you select the size according to that of the original document. If the size of your paper is smaller or different than Letter, Legal or Ledger presets, select the one that's bigger than what you wish to scan (for example, you can fit a 4 x 6 inch document on a letter size page). The scanner accepts any size up to 11 x 17 inches.

Note: Make sure the paper size and orientation in the settings match what you're scanning.

If you need to scan multiple page and/or double-sided documents, use the Automatic Document Feeder (located at the top of the photocopier). If the document is double-sided, be sure to select the 2-sided scanning option in settings.

If you have more than one document to scan, check off Prompt for more pages.

Press the Start button to begin scanning. Log out when you're finished scanning. You don't want somebody spending on your account without you knowing.

Other tips on scanning

  • To prevent unwanted text/images from appearing on the backside of a page on the scanned image, put a black paper/card on top of the original paper.
  • If your scan is cut off or not the correct size, try changing the settings to match the page size and orientation of your document.
  • It's only recommended to use the 200 or 300 DPI setting. 400 DPI is not an actual native resolution to the device, and 600 DPI is unnecessarily large.

How to Check if Your USB Stick Can Be Used on the Kyocera Copier/Printer/Scanner

USB Stick Requirements

  1. The USB stick’s file system should be FAT32.
  2. Files to be printed or scanned should be located within the top 3 folder levels, including the root folder.

Check if the USB Stick’s File System is FAT32 in Windows

  1. Open File Explorer.
  2. Right-click your USB stick, and select Properties.
  3. On the General Tab, the File System should say FAT32.

Change the File System of the USB Stick to FAT32 in Windows

Note: This operation will erase all data on the USB stick. Back-up all important data prior to proceeding.

  1. Open File Explorer.
  2. Right-click your USB stick, and select Format…
  3. Under File System, select FAT32.
  4. Click Start.

How to Print PDFs and Other Formats from the USB Stick

The following file types can be printed:

  • PDF file (Version 1.7 or older)
  • TIFF file (TIFF V6/TTN2 format)
  • JPEG file
  • XPS file
  • Encrypted PDF file

Printing from a USB Stick

  1. Login to the Kyocera machine using your Ryerson One Card.
  2. Insert the USB stick into the USB port located on the right side of the control panel.
  3. When the machine prompts to "Displaying files. Are you sure?" press Yes.
  4. Select the folder containing the file to be printed and press Open.
  5. Use the checkbox on the left to select the file to be printed and press Print.
  6. Select the print settings such as number of copies, duplex printing, etc.
  7. Press the Start key.
  8. To print a PDF file that is protected by a password, enter the password before printing.
  9. To remove the USB stick, press Remove Memory. Do not take out your USB stick without safely removing it first. Doing so will possibly damage your files.
  10. Press OK. You can take out the USB stick after "Removable Memory can be safely removed" is displayed.
  11. Remember to press Logout when finished.

How to Scan to USB Stick

The following file types can be scanned:

  • PDF file (Version 1.7 or older)
  • TIFF file (TIFF V6/TTN2 format)
  • JPEG file
  • XPS file
  • High-compression PDF file

Scanning to USB Stick

  1. Login to the Kyocera machine using your Ryerson One Card.
  2. Insert the USB stick into the USB port located on the right side of the control panel.
  3. When the machine prompts to "Displaying files. Are you sure?" Press Yes.
  4. Select the folder where the file will be stored and press Open.
  5. Press Store File.
  6. Set the type of original, file format, etc.
  7. Press the Start key.
  8. To print a PDF file that is protected by a password, enter the password before printing.
  9. To remove the USB stick, press Remove Memory. Do not take out your USB stick without safely removing it first. Doing so will possibly damage your files.
  10. Press OK. You can take out the USB stick after "Removable Memory can be safely removed" is displayed.
  11. Remember to press Logout when finished.

WiFi, Network, Passwords & Accounts

Every student, staff, and faculty member is assigned a DAS network account. This account provides access to department-wide resources, such as:

  • Computer lab and in-studio workstations
  • Network shared drives and personal network storage
  • Copiers/printers/scanners and a wide-format plotter
  • Fabrication Lab equipment

To access Department Network Resources, the following two conditions must be true:

  1. You have a my.ryerson account and can access the my.ryerson portal.
  2. Your my.ryerson account is a member of a DAS group. If when you try to login to our CAD Lab/in-studio workstations you see this message “XXX”, it means that your account isn't a member of the group. Please email to be included in the group.

How to Obtain Access to Departmental Network Resources

Accounts for undergraduate and graduate students, faculty, instructors, and staff members are created by Ryerson and automatically included in the DAS group.

Visiting faculty/scholars, workshop members, and other department guests have to ask a connected faculty member to request a temporary my.ryerson account for them (provide the following link: When a my.ryerson account is created, email to receive access to Department Network Resources. Please note that visitor accounts don't provide access to printing/copying services.

Account Expiry

Student network accounts are valid for up to three months following graduation from the program or leave of absence. It's your responsibility to back-up and archive your data regularly. Any data associated with your account are automatically removed from the servers after the account expiry date.

Computing Guidelines

Access to computing resources in the department is provided under the terms specified in the PDF fileRyerson Student Computing Guidelines. The guidelines list all obligations and rules that students are required to follow when using computing resources in the university and department. Students should take time to familiarize themselves with these guidelines. Access to computer labs and use of other Ryerson or department resources requires a valid Ryerson OneCard. Please carry your Ryerson OneCard with you at all times.

Your online Ryerson mailbox and calendars use the same login and password as your my.ryerson account.

If you prefer to use an email client such as Microsoft Outlook or Apple Mail, or to connect your mobile device to your Ryerson Google account, you'll need to use a special password called Google Token. Visit Ryerson's Google Token webpage for more information on how to get a Google Token. Your login name is the same as for your my.ryerson account.

Visit Google's IMAP webpage, external link for details on all parameters that you'll need to configure email access on your mobile device.

You can connect to the RU-Secure Wi-Fi network at any time in any Ryerson campus building. Use your my.ryerson login name and password for authentication. Visit Ryerson CCS's help page if you're experiencing problems connecting to RU-Secure on any of your devices.

Students are provided with 20 GB of data, and faculty and staff members with 150 GB of backup-protected network storage.

When you're logged in on one of our workstations, you have access to the following network drives:

  • Home folder – personal network storage (drive H)
    • Up to 20 GB of data
    • Access from any computer in the department
    • Only you and IT team members have access
  • Temporary storage (drive T)
    • Can be used for short term file exchange/sharing
    • Files are deleted after 7 days of inactivity
  • Public share drive (drive P)
    • Used for course materials, tutorials, etc.

Read these instructions on how to restore a previous version of your file from a short-term (i.e. 5 days) backup.

To restore a file from a long-term backup (up to 3 months back), contact the department's IT team.

If you forget your my.ryerson password, please contact Ryerson Help Desk by phone:

  • Student support number: 416-979-5000 ext. 6840
  • Faculty and staff support number: 416-979-5000 ext. 6806

If you experience a sudden WI-FI connection error to RU-Secure on any device, Ryerson CCS wireless department may have blocked your device from connecting because malware has been detected on it.

  1. To check if your device has been blocked, login to your my.ryerson portal (using a non-infected device, for example one of our workstations).
  2. Under Manage My Resources tab, select Self-Service.
  3. Under Personal Account Security Settings, select Manage Suspicious Activities.

If you find an entry listed under Malware Detected on Device, your device (most often a laptop) has been blocked.

  • If your device has anti-virus software installed, run a full anti-virus scan on your device (the scan will take several hours).
  • If your device doesn't have anti-virus software, install Sophos from the Ryerson Security Software page. After installation, update the Sophos database and perform a full anti-virus scan on your device.

When the device is cleaned, access the Manage Suspicious Activities page again and click Unblock to restore access to Ryerson Wi-Fi.

It's recommended that you install a good anti-virus software and perform regular scans to protect your device from infection. Ryerson provides the commercial-grade antivirus software Sophos for free to all members of the Ryerson community. See the Sophos wiki page on how to install the anti-virus for your device.

If you entered an incorrect password(s) on 15 consecutive attempts, the system will lock your network account for 15 minutes. Your account will be automatically unlocked after 15 minutes and you can try to login again.

Background information and setup instruction for two-factor authentication is available online. Students who prefer not to use their mobile device to generate one-time verification codes have the option of purchasing a universal second factor (U2F) security key online or at the Ryerson University Campus Store for around $10.

A full list of apps that require two-factor at Ryerson is available. If you have any questions, please contact the Computing and Communications (CCS) Help Desk at or 416-979-5000, ext. 6806.